Onboard Express allows you to quickly construct and issue personalised employment contracts, forms and policy documents to new hires. It enables them to be reviewed and approved, so they can be quickly issued.
Your candidates login securely to their personalised portal to review and approve their employment contract, complete and accept important forms and policies online using mobile PIN security.
The system allows you to include business Information, welcome packs and corporate videos to reinforce your business culture before they start. The system then alerts relevant departments such as IT and Payroll to prepare for Day One readiness.
Onboard Express is initiated after a person has been selected through your recruitment process. It allows you to create your employment contract and onboarding packs, and have everything approved and sent electronically.
Your candidate receives an SMS and email to login to their secure, personalised portal. The Onboard Express portal can include videos, corporate or marketing information, their letter of offer, forms and policies to review and approve online. Once accepted, all relevant Departments are notified for Day One readiness.
Highly configurable employment contract creation. Multiple optional reviews.
Once the employment contract is completed, you can send for multiple reviews and approvals before issuing to the candidate.
Personalised candidate portal
The candidate’s personalised portal allows you to customise the information displayed to each candidate.
Unique processing satisfies privacy handling of information such as tax file numbers.
Day One readiness
The system notifies all stakeholders about the new starter, including providing relevant set up information to IT and Payroll to ensure Day One readiness.
We have successfully integrated with recruitment and HRIS systems, and can integrate with most systems using an open API.
Once a candidate is happy to formally accept their employment contract, onboarding forms and policy documents, the system includes an additional digital security validation step.
The system also provides a full audit trail of the offer and acceptance.
This shows how the contract is assembled.
The HR Manager adds in known fields to prepare the contract and all relevant forms, policy documents and documents specific to that candidate.
Once completed, it is sent for review and approvals.
The HR Manager’s dashboard provides a quick progress snapshot for each candidate being onboarded.
From the dashboard, the HR Manager can create new candidates and onboarding packs.
If your team is still manually creating Candidate Onboarding Packs, watch this video to see how easy it is to convert to our secure, paperless system which will save you countless hours and improve the Candidate experience!
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From your indicated volume, it looks like we can provide you with additional savings - please contact us for a quote.