Reduce compliance burdens
Compliance From day one
Onboard Express will ensure compliance gets done each and every time.
"
This digitisation has been a game changer for compliance and candidate experience. Winning this award has put aged care on the map!
Katie Le Page, Chief Talent Officer - Infinite Aged Care [Best Tech Stack winners - ITAs 2024]
Reduce attrition and compliance risks
At Onboard Express, we have a clear mission: to empower HR teams by removing their administrative and compliance burdens, allowing them to do what they do best – connect meaningfully with people.
We help you set up your compliant onboarding processes and ensure it runs flawlessly with our software.
- Scale Effortlessly: Onboard hundreds of new hires at once with consistency and compliance, ensuring every detail is covered.
- Enables rapid creation and issuance of personalised employment contracts, forms, and policies for new hires.
- Allows quick review, approval, and issuance.
- Enables candidates to access their onboarding pack and complete instantly via browsers, tablets or smartphones.
Features
Seamless compliance
Compliance and Security
At Onboard Express, we prioritise security and compliance so you can onboard with confidence.
Our software is fully compliant with Australian data protection regulations and designed with robust security measures to safeguard your sensitive information.
With features like data encryption and secure data storage, we ensure your data is protected at every step, giving you peace of mind while you focus on your team.
// Work Rights checks
VEVO Checks Made Easy
Need to know the working rights of your employees? Gain Instant Work Rights verification and unlock seamless compliance!
Leverage the Department of Home Affairs’ Visa Entitlement Verification Online (VEVO) system to conduct Work Rights checks, ensuring you stay compliance with Australian legislation and enhancing job-readiness efficiency.
↳ This feature ensures your business stays compliant with Australian legislation while speeding up job-readiness for new hires.
Fully embedded within Onboard Express, it delivers an effortless, automated solution, empowering Australian employers to streamline their onboarding process with confidence and ease.
"
Love the fact we no longer have to check all the manual edits that were previously made to the employment contracts before we adopted Onboard Express.
Rebekah Pool, Head Of Human Resources - The Interiors Group NZ
.
Excellence in Onboarding
Best Tech Stack Winners - ITAs 2024
Celebrating Infinite Aged Care’s Award-Winning Onboarding!
By partnering with Onboard Express, Infinite Aged Care slashed onboarding time from 7-10 days to just 45 minutes earning the “Best Tech Stack” award at the 2024 ITAs, beating giants like Deloitte, and Optus.
“This digitisation has been a game changer for compliance and candidate experience” says Katie Le Page, Chief Talent Officer.
“Winning this award has put aged care on the map!”
"
Onboard Express cut Southern Cross Care Qld's time from offer creation to payroll processing by over 80%!
Adam Priest - Head of People & Culture at Southern Cross Care
Onboard Express
Frequently Asked Questions
How does Onboard Express help with Fair Work compliance?
Onboard Express helps employers meet National Employment Standards established by the Fair Work Act through fully digital, compliant onboarding processes. The software enables the fast creation and issuance of personalised contracts and policies for new hires, with quick online approvals from all departments. These documents, including legally binding digital signatures, are stored in a secure online portal. Onboard Express also creates a full trail from offer acceptance to contract approval, ensuring HR teams are always audit-ready.
Does the system meet Australian data privacy requirements?
Onboard Express fully complies with the Australian Privacy Principles, as set out by the Privacy Act 1988. We also comply with the Health Privacy Principles when handling health information. Our automated onboarding workflows are encrypted, with all new hire personal information stored in secure candidate portals and HR dashboards. These systems can only be accessed digitally via an email or mobile PIN sent directly to the relevant team member, and help you stay audit-ready with ease.
How does the software handle Right to Work checks?
Gain instant Work Rights verification with the Department of Home Affairs' Visa Entitlement Verification Online (VEVO) system. This integration is fully embedded within Onboard Express through our partnership with WorkPro technology, with more than 3 million individuals registered as "work-ready." Centralised background checks, licence, ticket, document management, and safety and compliance training help your business stay compliant with Australian legislation, while speeding up job-readiness for new hires.
What are the legal requirements for onboarding in Australia?
Minimum terms and conditions of employment as set out in an employee contract must meet National Employment Standards. This contract must also include the right pay as determined by a new employee's employment status, meeting minimum pay rates set by the Fair Work Act. Hours of work and rostering must be agreed in advance, with written time and wage records for all employees kept by employers. Businesses should also conduct legal checks and create key documentation during onboarding, including Right to Work, Tax File Number Declaration, and Fair Work information statement.
How long is onboarding data stored in the system?
Personal new hire information is only stored in our systems for as long as necessary to fulfil its relevant legal, account, audit, or reporting obligations. All data is then securely destroyed in line with Australia's data privacy laws, including the Australian Privacy Principles contained in the Privacy Act 1988. Contact the Onboard Express team or read our Privacy Policy for further data privacy information
Why is compliance important during onboarding?
Maintaining compliance during onboarding minimises legal and financial risks for companies, while creating a safe work environment for new hires. Compliance ensures contracts meet legal requirements like Fair Work Standards, so employees receive the pay, benefits, and fair treatment they are entitled to. A happy, confident workforce boosts productivity and performance, helping organisations deliver great service. Including compliance training in your onboarding pack also helps to prevent data breaches and fosters a safe, diverse culture where all employees feel respected and valued.