Onboard Express

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Contacts

// How our software works

Onboard
quickly and
professionally

Quickly construct and issue personalised employment contracts,
forms and policy documents to new hires.
// Reduce one of the biggest challenges

No back and forth with candidates

Without a doubt one of the biggest challenges we see from our clients prior to implementing Onboard Express is the backwards and forwards with candidates trying to get all the paperwork needed. 

Personalise Contract
Cloud Based Onboarding
No Hardware Or Software Needed
// How it works

The Problem

Manual onboarding processes for new employees are slow, cumbersome and highly inefficient, often leading to first choice candidates taking alternative offers due to the delays. The candidates who do accept the offer can encounter various problems due to the manual process that can generate a negative first impression of the business, that is often hard to change. All of this can be easily avoided by implementing the Onboard Express solution”

// How it works

The Solution

Onboard Express is easily implemented as it requires no new hardware  or software, and delivers a return on investment within months – significantly reducing HR  operational costs. This is achieved by implementing an automated  employment contract assembly solution, including a workflow approval  process, as well as delivering the contract and personalised onboarding  pack via a secure internet portal.
// How it works

The Onboarding
Process

Easily create the new employee offer by inputting the relevant offer details.

The candidate then reviews the offer, enters details only once, which pre-populates all eForms, and can digitally approve them online. Once accepted, the system sends forms and documents to relevant departments, e.g. IT and payroll, for processing.

// Software

Features

01.
Highly configurable letters of offer

Multiple letters of offer stored on the system and customised specific to the offer made to a candidate

02.
Document control

Dynamically switch on and off specific clauses and pages within a contract

03.
Internal review

Allows letter of offer, terms & conditions and information packs to be reviewed and approved/rejected before being issued

04.
Candidate welcome portal

Online acceptance of company policies and welcome information such as corporate videos sent with the letter of offer

05.
Smart eForms with instant validation

Once only data input of core employee data

06.
Digital or wet signature approvals

Allows electronic forms to be legally binding, with additional digital security validation steps via your mobile phone

07.
ID verification

Online and offline verifications including drivers licence, passport and mobile PIN security

08.
Security

Unique processing to satisfy privacy handling, e.g. Tax File Number storage

09.
Department alerts and systems integration

The system sends notifications and documentation to IT and payroll to set up for the new starter and can integrate with recruitment or payroll systems

Our Software Offers

hr
I'm a HR Manager ...
As a HR Manager, you want to get your new candidates onboarded quickly and efficiently. You don't want to spend time preparing onboarding packs, couriering them out to candidates, chasing them up to be returned, and potentially having to scan them in for record keeping.

1. Reduce costs and administration time by onboarding staff quickly.

2. Secure legally binding digital acceptance with ID checking increases speed to acceptance times.

3. Snapshot view of status of candidates via a dashboard.

4. Employ more of your 1st choice candidates quickly by gaining letter of offer acceptance quickly.

5. Improve your overall employee retention rates by having an efficient onboarding system.

em
I'm a new Employee ...
When a new employee starts a role, they are faced with time consuming forms and paperwork to complete, which often requires the same information. With Onboard Express you:

1. Never enter the same data twice on forms, saving your employees time and creating a fantastic impression of your company.

2. On accepting their letter of offer, they can see all conditions, policies and corporate information to really understand new company

3. The onboarding process can be completed from any computer, and completed at your convenience.

4. The electronic onboarding process is so impressive and easy to use, it reinforces that I'm joining a leading edge company.

The Dashboard

This is the dashboard view that a HR Manager would work with. It provides a snapshot of the status of all candidates being onboarded (e.g. if under peer review or prepare offer stage) and allows you to create new candidates and onboarding packs.

Contract Assembly

This screen indicates how the contract is assembled. The HR Manager adds in known fields to prepare the letter of offer and all relevant forms, policy documents and documents relevant to the specific candidate. Once completed, it is sent off for internal reviews.

Candidate Portal
A new candidate receives a secure login via email to a candidate portal which contains a letter of offer and all relevant forms and policy documents that have been pre-prepared. It generally includes a video of the company and other marketing material.
Digital Acceptance
Once a new candidate is happy to accept the letter of offer and all forms and policy documents, the system allows electronic forms to be legally binding, with additional digital security validation steps. The system provides a full audit trail of the offer and policy acceptances.
// Testimonials

What Our Customers Are Saying

Christie Lockyer
HR Director, Billabong Group
Our HR Team and our Store Managers have found the new onboarding system so easy and quick to use. We've been really happy with the system, and working with the Affirm team.
Recruitment Manager
Large International Construction Company
Our new onboarding solution from Affirm Software better projects the image that we want new employees to have of our company - as an innovative and leading edge construction company.

// Begin your one-on-one product tour of Onboard Express

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