forms and policy documents to new hires.
No back and forth with candidates
Without a doubt one of the biggest challenges we see from our clients prior to implementing Onboard Express is the backwards and forwards with candidates trying to get all the paperwork needed.
Cloud Based Onboarding
No Hardware Or Software Needed
Manual onboarding processes for new employees are slow, cumbersome and highly inefficient, often leading to first choice candidates taking alternative offers due to the delays. The candidates who do accept the offer can encounter various problems due to the manual process that can generate a negative first impression of the business, that is often hard to change. All of this can be easily avoided by implementing the Onboard Express solution”
The candidate then reviews the offer, enters details only once, which pre-populates all eForms, and can digitally approve them online. Once accepted, the system sends forms and documents to relevant departments, e.g. IT and payroll, for processing.
Highly configurable letters of offer
Multiple letters of offer stored on the system and customised specific to the offer made to a candidate
Dynamically switch on and off specific clauses and pages within a contract
Allows letter of offer, terms & conditions and information packs to be reviewed and approved/rejected before being issued
Online acceptance of company policies and welcome information such as corporate videos sent with the letter of offer
Smart eForms with instant validation
Once only data input of core employee data
Digital or wet signature approvals
Allows electronic forms to be legally binding, with additional digital security validation steps via your mobile phone
Online and offline verifications including drivers licence, passport and mobile PIN security
Unique processing to satisfy privacy handling, e.g. Tax File Number storage
Department alerts and systems integration
The system sends notifications and documentation to IT and payroll to set up for the new starter and can integrate with recruitment or payroll systems
Our Software Offers
I'm a HR Manager ...
1. Reduce costs and administration time by onboarding staff quickly.
2. Secure legally binding digital acceptance with ID checking increases speed to acceptance times.
3. Snapshot view of status of candidates via a dashboard.
4. Employ more of your 1st choice candidates quickly by gaining letter of offer acceptance quickly.
5. Improve your overall employee retention rates by having an efficient onboarding system.
I'm a new Employee ...
1. Never enter the same data twice on forms, saving your employees time and creating a fantastic impression of your company.
2. On accepting their letter of offer, they can see all conditions, policies and corporate information to really understand new company
3. The onboarding process can be completed from any computer, and completed at your convenience.
4. The electronic onboarding process is so impressive and easy to use, it reinforces that I'm joining a leading edge company.
This is the dashboard view that a HR Manager would work with. It provides a snapshot of the status of all candidates being onboarded (e.g. if under peer review or prepare offer stage) and allows you to create new candidates and onboarding packs.
This screen indicates how the contract is assembled. The HR Manager adds in known fields to prepare the letter of offer and all relevant forms, policy documents and documents relevant to the specific candidate. Once completed, it is sent off for internal reviews.
What Our Customers Are Saying
Christie LockyerHR Director, Billabong Group
Recruitment ManagerLarge International Construction Company
// Begin your one-on-one product tour of Onboard Express