Onboard Express

Gallery

Contacts

Challenge:
Move from a highly manual, time intensive process to an efficient streamlined process.
Client:
Proximo Spirits

How a Global Spirit Brand Harness Onboarding Software to Streamline their Manual Process.

Proximo Spirits, a renowned leader in the spirits industry and the world’s largest tequila producer sought a solution to streamline their onboarding process and alleviate the workload associated with manual data entry into their payroll system.

Having one individual manage both the onboarding tasks and her own substantial workload, the manual onboarding process increased her workload and became significantly time-intensive.

Hence, the Proximo team endeavoured to discover a solution for implementing a streamlined and automated system, ultimately selecting OnboardHR3 (powered by Onboard Express) as the perfect fit and since then, OnboardHR3 has been instrumental in streamlining their onboarding process and empowering their team to focus on strategic initiatives.

PROXIMO SPIRITS THE CHALLENGE: Move from a highly manual, time intensive process to an efficient streamlined process.

 

IMPLEMENTATION AND SOFTWARE SPECIFICS

In 2023, Proximo Spirits adopted OnboardHR3 to streamline their onboarding procedures. Previously, they had been using a manual process, but the transition to OnboardHR3 marked a significant improvement in their workflow. With OnboardHR3, they were able to automate various aspects of the onboarding process, including contract generation, notifications to different departments, and integration with their payroll system.

RESULTS ACHIEVED

The implementation of OnboardHR3 resulted in notable improvements in Proximo Spirits’ onboarding efficiency. While specific before-and-after times were not recorded, the transition from a manual to an automated process significantly reduced the time and effort required for onboarding tasks. Automated notifications were particularly praised by the team, ensuring timely follow-ups and reducing the likelihood of overlooked tasks.

“This has been instrumental in streamlining our onboarding process and empowering our team to focus on strategic initiatives. We are proud to endorse the team at Onboard Express and would gladly recommend them and their solutions to any organisation looking to streamline their onboarding workflow and enhance employee experience”

– Catherine Colborne, Proximo Spirits

PROXIMO SPIRITS: Their FINAL verdict

“At Proximo Spirits, we were seeking a solution to streamline our onboarding process and alleviate the workload associated with manual data entry into our payroll system. After implementing the onboarding module, the impact has been nothing short of transformative.

Our onboarding module (powered by Onboard Express) has been an absolute winner for us. Not only has it simplified our onboarding process, but it has also significantly reduced the time and effort required to get new employees up and running seamlessly. From generating contracts to automating notifications to various departments, it has exceeded our expectations in every aspect.

One of the standout features for us has been the ease of use reported by our new employees. Their positive feedback speaks volumes about the effectiveness of our new onboarding module in providing a smooth and hassle-free onboarding experience. Additionally, the integration with our payroll system has been seamless, eliminating the need for manual data entry and reducing the likelihood of errors.

The efficiency gains achieved have been particularly valuable during periods of growth. With the system in place, we were able to onboard multiple new employees simultaneously without adding undue stress or burden to our HR team. The ability to automate notifications and streamline processes has not only saved us time but has also enhanced the overall perception of our company among new hires.

Furthermore, the comprehensive capabilities provided have been instrumental in maintaining compliance and facilitating audits. Having a documented chronology of the onboarding process ensures transparency and accountability, which are essential in our industry.

While the decision-making process to adopt the new onboarding module may have taken some time due to budget considerations and internal discussions, the benefits we’ve realised since implementation have far exceeded any initial hesitations. The system has not only improved our operational efficiency but has also enhanced our brand image and employee experience.

Looking ahead, we are excited about the potential to further leverage the capability of our onboarding module, including exploring additional functionalities such as forms management and additional staff notifications. The ongoing support and flexibility demonstrated by the Onboard Express team have been invaluable in helping us maximise the benefits of the platform.

In summary, this has been instrumental in streamlining our onboarding process and empowering our team to focus on strategic initiatives. We are proud to endorse the team at Onboard Express and would gladly recommend them and their solutions to any organisation looking to streamline their onboarding workflow and enhance employee experience.”

Catherine Colborne
Proximo Spirits