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How to onboard new retail staff in 5 minutes – go paperless!

By far one of the most stressful roles in retail is human resources, especially during peak periods. If your team is still manually creating onboarding packs and contracts, you are not only wasting serious time and money, you are making your job much harder than it needs to be and your newcomers expect better first impression.

The single most challenging element of bringing on new staff is the backwards and forwards with paperwork. Not only is this very frustrating for all involved, but the time, administration, printing and postage is very costly. This snowballs during peak times and the smooth running of the entire organisation from the warehouse all the way to the cashier is sorely disrupted.

I cannot give you the formula for success, but I can give you the
formula for failure. It is: Try to please everybody.
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How do we go paperless with Onboard Express?

Going paperless is easy and the automation can bring lengthy onboarding time frames to a five-minute turnaround. Onboarding can be set up so it is little more than the click of a button to start an automated five-step process:

1. CONTRACTS

Assemble employment contracts using templates with employee personal details, company position and employment conditions simply inserted into digital forms. Dispatch the entire onboarding pack electronically and new candidates can complete and return their paperwork on their mobile phone in an instant.

2. ACCEPTANCE

New starters accept terms of placement (employment contract) via digital signature using mobile PIN security on any device. No printing, no postage, no dramas. The platform allows you to include business information, welcome packs and corporate videos to reinforce your business culture before they start.

3. DATA CAPTURE

Digital forms allow instant information capture, transfer eliminating traditional errors. Integration with existing organisational platforms such as recruitment software, payroll and OHS platforms streamlines administration and automatically populates all the right information in all the right places.

4. NOTIFY TEAM

Relevant stakeholders, such as line manager, HR, IT, Payroll can be automatically notified that the new starter has accepted the offer and that preparation can commence to ensure everyone is ready for 1st work day!

5. DAY ONE

New starters are organised, motivated and good to go on day one including payroll, IT, induction and clearances.

 
 

The administrative burden of onboarding retail staff is over. If your organisation hasn’t yet moved to paperless, you need to talk with the friendly team at Onboard Express. We know how hard retail is and we can free your time to attend to more valuable HR tasks!